Presenter Resources

Guides, Tools, Templates, and More

We can't wait for your presentation at the 20th Annual ADRP International Conference. This page acts as a guide to help you prepare to present at the conference, and to ensure you are fully confident in your presentation, co-presenters, and finally, your tech!

Navigate this Page:
To-Dos & Deadlines  |  Guidelines & Recommendations  |  Coaching Program  |  Tools  |  Tips & Resources

Presenter To-Do List & Deadlines

Task Deadline
Confirm your willingness to present at the conference May 10
Submit your headshot and biography for your session page (plus for any co-presenter(s) if applicable) May 15
Get paired with a coach & set up a meeting schedule
 Optional - Late June
Download the ADRP 2023 PowerPoint template. Mid-July
Create an outline for your session July 26
Send your presentation draft to your coach to review (or have a colleague review) Optional - August 25
Register for the conference using your speaker discount September 7
Submit your finalized PowerPoint presentation & materials to the ADRP office (please let us know if you would not like your PowerPoint to be posted for attendees to download) September 1
Have a great time presenting at ADRP 2023! October 05 - 07

Presentation Guidelines & Recommendations

What You Need to Do: What You Should Do:
  • Use the ADRP 2023 PowerPoint template provided
  • Dress to impress
  • Use up-to-date, quality resources and reporting best practices — Please openly cite all resources (including images) in your presentation
  • Keep your presentation within your allotted time
  • Provide a takeaway for your audience (downloadable materials will be available for attendees before (or after) your presentation)
  • Practice your presentation with a friend or colleague
  • Provide your presentation slides and materials to the office early
  • Work with your coach to come up with a few questions attendees might ask during your session to answer during low points of the Q&A portion
  • Engage with your audience

Coaching Program

The ADRP Conference Coaching Program is designed to provide upcoming conference presenters with a bonus resource to help thoroughly plan, prepare, develop, and practice running their conference presentations. Volunteer ADRP members with presentation experience will be paired up with those scheduled to present at the 2023 International Conference and will act as a mentor and resources for the months leading up to the conference.

Want to get paired with a coach? 
Please reach out to Kimberly Karol and Margaret Coad to indicate your interest.

Coach Responsibilities Presenter Responsibilities
  • Be proactive and set up times for calls per the Coaching Guidelines
  • Review your speaker's selected presentation proposal
  • Lead a discussion with the speaker about their presentation (see Coach Discussion Guide)
  • Offer and be available for follow-up support (calls, emails, etc.), if needed/requested
  • When it comes time for the presentation dry-run, listen to the speaker give the presentation, from start to finish, without interruption
  • Be constructive: opt for suggestions rather than critiques
  • Ask questions that will lead the speaker to their own conclusions 
  •  Be responsive and flexible when setting up times for your calls with your coach
  • Reflect on your RFP and think through presentation style, goals, and supporting materials (slides, handouts) in advance of your communications
  • Actively participate in calls, ask questions and seek clarifications, as needed
  • Take the Coach’s suggestions into account when developing your presentation
  • Prepare presentation materials and rehearse your presentation
  • In preparing and rehearsing the presentation, make a list of any questions you want to ask your Coach, or discussions you want to have
  • Be receptive to the questions, comments, and suggestions of the Coach and thoughtful about how your presentation might be improved
  • Pose questions and initiate conversations around topics and issues of particular interest to you

Tools for Your Presentation

Download the PowerPoint Template

Tips & Resources for Presenting 

 Presentation Tips
  1. Engage your audience
  2. Keep an upbeat pace
  3. Stand up, allow yourself to move around
  4. Keep your energy up!
  5. Invest in lighting equipment
  6. Pay attention to your audio quality
  7. Make eye contact with the camera
  8. Know your slides
  9. Practice your timing
  10. Be yourself and HAVE FUN!
List compiled from: convene.com, virtualspeech.com, forbes.com

Ways to be more engaging via aecumen.com

  1. Exaggerate vocal inflections
  2. Use gestures
  3. Enunciate
  4. Make eye contact
  5. Consider the lighting
  6. Spice up your slides - add animations, transitions, pictures, and even gifs
Read more

Maximizing Accessibility in Your Presentation via nten.org

  1. Keep slide show paragraph/bullet point text size a minimum of 20–28 points
  2. Label slides with unique headings. If more than 1 slide per topic, use a numerical identifier such as "(1 of 2)"
  3. Avoid using italics or ALL CAPS
  4. Keep transition animations to a minimum
  5. Focus on short blurbs and lists
  6. Don't overfill your slides - break up dense slides to multiple slides
Read more